NQT Manager Induction Coordinator Manual

  1. What is an Induction Coordinator?
  2. Registering as an Induction Coordinator
  3. How to Login to NQT Manager
  4. How to Retrieve a Username or Password
  5. Digital Signatures
  6. Dashboard
  7. Pending Tasks
  8. Creating a Head Teacher
  9. Creating a new Tutor or Induction Coordinator
  10. Create or Edit the School Administrator
  11. Edit School Address and Contact Details
  12. Register an NQT
  13. View a List of your NQTs
  14. View an NQT’s Details
  15. Editing an NQT’s Details
  16. Uploading NQT Supporting Documents
  17. Completing an Assessment
  18. Digitally Signing an Assessment
  19. NQT Alerts
  20. View Resources Provided by your Awarding Body
  21. Help and Support
  22. Changing your Login Details

What is an Induction Coordinator?

The Induction Coordinator has control over all Tutors and NQTs in your school.
This role is normally assigned to only one person at a school.

Induction Coordinator Access Privileges

  • Add/Edit/Remove NQTs.
  • Add/Edit/Remove Tutors.
  • Assign NQTs to Tutors.
  • Complete Assessments.
  • Add a Head Teacher.

Registering as an Induction Coordinator

If your school already has a Coordinator or Head Teacher registered on NQT Manager you will need to get them to add you to the system. Otherwise you will need to complete the following steps.

How to Register as an Induction Coordinator

  1. From the NQT Manager login screen click on the Induction Coordinator registration link from within the large blue box on the right-hand side of the screen.

Entering your Details

  1. Select your school from the drop down list.
    1. If your school does not appear on this list your school already has an Induction Coordinator or Head Teacher registered and they will need to add you to the system.
  2. Complete the required information.
    1. Ensure that your email address is entered correctly. NQT Manager will use this email address to inform you of important information such as when assessments are due.
    2. Choose a password that is not easy to guess.

       4. Click on Save Details to continue

Confirming the School Details

  1. Confirm your school details and continue, or return to the previous page and amend your details.

Wait to be Authorised by your Awarding Body

  1. Wait to be authorised by your Awarding Body.

Please Note:

  1. Authorisation normally takes at least 48 hours. If you require immediate access to NQT Manager please contact your Awarding Body.
  2. Technical Support Line staff are unable to authorise registrations.

You will receive an email with your login username and password once you have been authorised.

How to Login to NQT Manager

You will need to login to NQT Manager with your unique username and password in order to use the system.

Please Note: You should never login using a password belonging to another member of staff. This is against the terms and conditions of using nqtmanager.com. If you require access to NQT Manager please ask an existing Tutor, Induction Coordinator, or Head Teacher to add you to the system as a Tutor.

Entering a Username and Password

To return to the login page from any NQT Manager page you can click on the Login link from the top right corner of the screen. If this link is not available and your see Log Out instead this means that you are already logged in.

From the Login Page you will need to:

  1. Enter your username and password.
    1. You can use the Show Password checkbox to see what you are entering for your password.
    2. Enter the username and password exactly as you received them.
  2. Click on Log-in to be taken to your dashboard. If you cannot login to NQT Manager please see How to Retrieve a Username or Password.

How to Retrieve a Username or Password

The password recovery page can be used for retrieving login details for all users at your school.

Accessing the Password Recovery Page

The link to the password recovery page is below the Login Details box on the Login page.

  1. Click on the Can’t access your account link.
  2. Select the name of your school from the drop down list.
  3. Select your role (position) at the school.
  4. If you select Tutor or NQT as your role you will need to enter your last name.
  5. Click on Send Username and Password to have the details sent to the registered email address.

Please Note: Emails are not always instant and can take over 10 minutes to arrive depending on your mail server.

What to do if the Email Does Not Arrive

If you do not receive the email after 20 minutes please try the following:

  1. Please make sure that you are checking the correct email address.
  2. Check your junk email box.
  3. Contact your IT Manager or the person that manages your email server. All emails that are sent from NQT Manager arrive from the email address NoReply@nqtmanager.com. Your email server may be blocking email arriving from this address.
  4. Another Induction Coordinator or Head Teacher can login to view the username or change the password for any Tutor or NQT. To do this they will need to login and go to the list of NQTs or Tutors and select the relevant user. From the user details page they will see the username and be able to change the password.
  5. If you are still having trouble retrieving the login details you can add a new helpdesk post or contact the technical support number at the top of the screen.

Digital Signatures

What is a Digital Signature?

Your digital signature is a very important part of the NQT process. Rather than using paper forms, we require you to digitally “sign” the forms, without ever having to put pen to paper or post anything.

Digitally signing an assessment or registration is considered the same as signing a paper copy in legal terms. Only the signatory themselves must use their digital signature.

To digitally sign an assessment or registration, you’ll need to tick a box to confirm you are signing and then simply click a button.

Please note that this is a change from the old digital signature system, which required you to save personal information.

 

Dashboard

Once you have logged in you will be taken to your NQT Manager Dashboard page which provides quick links to your tasks.

Pending Tasks

When you have pending tasks to complete on the system, your dashboard may not be visible. Instead, you will see a list of your pending tasks, such as assessments that need completing or digitally signing. You can click the links to view, complete or digitally sign the assessments. You can also tick all the boxes and sign all of the assessments in one go.

Creating a Head Teacher

When you login to NQT manager and your school does not have a Head Teacher set a message will be displayed on your dashboard page. Click on the Register Head Teacher link.

Entering the Head Teacher’s Details

You will need to:

  1. Complete all of the required information.
    1. Ensure that the email address is entered correctly. NQT Manager will use this email address to inform of important information such as when assessments are due.
    2. Choose a password that is not easy to guess.

Please Note: Received Training is not for training on the NQT Manager system. This is for the training received from the Awarding Body for monitoring NQT induction.

  1. Click on Save Details to add the Head Teacher.

An email will be sent to the Head Teacher’s email address with the username and password.

Creating a new Tutor or Induction Coordinator

  1. Login to NQT Manager.
  2. From the top grey menu click on Tutors.
  3. Click on the Create a new Tutor link.

You will need to:

  1. Complete all of the required information.
    1. Ensure that the email address is entered correctly. NQT Manager will use this email address to inform of important information such as when assessments are due.
    2. Choose a password that is not easy to guess.

Please Note: Received Training is not for training on the NQT Manager system. This is for the training received from the Awarding Body for monitoring NQT induction.

  1. Click Save Details.

An email will be sent to the new Tutor’s email address with the username and password.

Create or Edit the School Administrator

The School Administrator is able to register new NQTs and Tutors, but is unable to edit them once registered. The Administrator is also unable to complete or view assessments.

  1. From the top grey menu move your mouse pointer over School. A drop down menu will appear.
  2. Select Administrator.
  3. Complete all fields on the form.
  4. Click Save Updated Details.

An email will be sent to the email address with the username and password.

Edit School Address and Contact Details

  1. From the top grey menu move your mouse pointer over School. A drop down menu will appear.
  2. Select School Details
  3. Amend any details that are incorrect.

Please Note: You cannot change your school number. If this is incorrect your will need to contact your Awarding Body as the technical support line staff are unable to amend this.

  1. Click on Save Updated Details.

Register an NQT

  1. From the top grey menu move your mouse pointer over NQTs. A drop down menu will appear.
  2. Select Register NQT

Teaching Agency Registration Information

  1. Complete all of the required information.

Please Note:

  1. You cannot register an NQT that does not have a Teacher Reference Number. Contact your Awarding Body if you do not know what this is.
  2. The Last Name and Date of Birth must exactly match what is registered with the Teaching Agency.
  3. Click on Save and Continue.

Contract Details

  1. Complete all of the required information.
    1. To select multiple years to teach hold down the CTRL button on your keyboard and click on each year.

Please Note: It is important that you select the correct days per week as this will be used when generating assessments.

  1. Select an existing Tutor from the drop down list or click Add New Tutor.
  2. Click Next Step.

Training Details

  1. Complete all required information.
    1. If the teacher training institute is not available select Other.
    2. To select multiple qualified subjects hold down the CTRL button on your keyboard and click on each subject.
  2. Click Next Step.

Home Address

  1. Complete all required information.
  2. Click Next Step.

Confirm Registration Details

  1. Complete all required information.
  2. Click Next Step
  3. Check that the NQT’s details are correct.
  4. Click Click here to Complete Registration.
  5. Digitally sign the registration form.

View a List of your NQTs

  1. From the top grey menu move your mouse pointer over NQTs. A drop down menu will appear.
  2. Select List of NQTs.

View an NQT’s Details

  1. Go to the list of your NQTs. (See View a List of your NQTs.)
  2. Click View next to the name of the NQT you wish to view.

Overview Page

From this page you can see a summary of the NQT's details.

Status and FTE

Details of the current status of the NQT and FTE completed and remaining are displayed in the top section of this page.

Website Login Information

The username for the NQT is displayed.

Termly Assessments

A list of all completed, due and upcoming assessments are listed in this section. When an assessment becomes available you will be able to click on a Complete link next to the assessment.

A Print link next to a due or completed assessment allows you to view a PDF version which can be saved to your computer or printed.

Print Details

Clicking on Print Details from the left menu will download a PDF version of the NQT registration form.

Editing an NQT’s Details

  1. Go to the Overview page for the NQT. (See View an NQT’s Details.)
  2. From the left menu select an option. These are explained below:

Personal Details

This page allows you to update:

  • The name of the NQT.
  • Email address.
  • Date of birth*.
  • National insurance number.
  • Teacher reference number*. 
  • Home address.

*Note that DOB and TRN cannot be edited once the NQT has been verified with the NCTL

Training and Qualification Details

This page allows you to update:

  • The Date QTS (Qualified Teacher Status) was awarded by the Teaching Agency.
  • Teacher Training Institute Attended.
  • Qualified Subjects.
  • Qualified Age Range.
  • Has the NQT been CRB checked?
  • Have references been sought for this NQT?
  • Has this NQT successfully completed the skills tests for Numeracy, Literacy, and ICT?

Monitoring Tutor

This page allows you to specify who the current monitoring Tutor for the NQT is.

Contract Details

This page allows you to update:

  • The Start Date of Induction at the current school.
  • The Year(s) the NQT is to teach.
  • The Subject(s) the NQT is to teach.
  • How many days per week the NQT will work.
  • Whether the NQT is on a permanent or temporary contract.

Associated Schools

If the NQT has been at more than one school within your Awarding Body this page will display information about the previous schools and the FTE achieved.

This page only displays schools that have been entered into NQT Manager.

Previous Schools

The Previous Schools page displays information about the schools that the NQT attended outside of the Awarding Body's area. You can add or remove previous schools from this page.
This page allows you to update:

  • Previous school name and address.
  • Awarding body.
  • Start date.
  • Terms completed. Days of absence.

NQT Documents

Please see the section on Uploading NQT Documents for more information.

Uploading NQT Supporting Documents

NQT Manager allows you to upload documents that support a NQT’s induction if authority has signed up.

  1. Go to the Overview page for the NQT. (See View a NQT’s Details.)
  2. Click Documents from the left-hand menu.
  3. Click Add a new document.
  4. Enter a name and description for the file.
  5. Select the file to upload.
  6. Click Save Details.

Completing an Assessment

  1. Go to the Overview page for the NQT. (See View a NQT's Details.)
  2. Select Complete next to the relevant assessment from the list.

This Term's Contract Details

  1. Complete the information for This Term's Details.
  2. Click Next.

Select Assessment Type

The first time that you visit the assessment page you will be asked to select which assessment type to use. If you do not know which to select contact your Awarding Body.

  1. Select the correct assessment type.

Please Note: You cannot change the assessment type once selected. Please ensure that you select the correct assessment type.

  1. Click Save Details.

Enter the Assessment Details

  1. Complete all fields on the assessment page.
  2. Click Next.

Additional Information

If your Awarding Body would like you to complete extra information you will be shown a page with the additional questions.

  1. Complete all required information.
  2. Click Next.

Next Term's Contract Details

  1. Complete the contract details for next term.
  2. Once you are happy that the assessment is 100% correct select the checkbox This assessment is submitted and ready to be digitally signed.
  3. Click Next.

Add your Digital Signature to the Assessment

  1. See the section Digitally Signing an Assessment.

NQT and Head Teacher Signatures

  1. Ask your Head Teacher and NQT to login using their username and password to digitally sign the assessment.

Digitally Signing an Assessment

  1. Go to the Overview page for the NQT. (See View a NQT’s Details.)
  2. Click on Sign Continue to the assessment.
    1. If the Sign link is not Continue to the assessment you will need to click on Complete. Follow the assessment process through to the Continue Term’s Details page.
    2. Select the checkbox This assessment is submitted and ready to be digitally signed.
    3. Click the Continue button. Enter your Digital Signature
  3. View the assessment form, then tick the box to digitally sign the form.
  4. Click Save Details.

NQT Alerts

Add an NQT Alert

  1. From the top grey menu move your mouse pointer over NQT. A drop down menu will appear.
  2. Select Alerts.
  3. Select the NQT from the drop down list.
  4. Enter a message and select if you wish to be contacted or additional support is required.
  5. Click Send Alert.

View NQT Alerts and Responses

  1. From your Dashboard page select View all NQT Alerts from the right-hand side of the screen.
  2. The Dashboard page is displayed when you first login to NQT Manager.
  3. Click View next to the NQT you wish to view the alert for.

View Resources Provided by your Awarding Body

  1. From the top grey menu select Resources.
  2. Browse through the folders
  3. Click on the resource to download.


Help and Support

Adding a Helpdesk Ticket

  1. From the top grey menu move your mouse pointer over Help & Support. A drop down menu will appear.
  2. Select Help Desk.
  3. Click Submit a New Support Ticket.
  4. Fill out the details

  5. You will then receive an email with an issue number and support pin. You can use these details to view responses to your helpdesk ticket. There will also be a link to your support ticket within the email. You will receive an email when a response is sent.

Viewing a response to a Helpdesk Ticket

You will receive an email when a response is received.

Click on the link within the email to access your support ticket.

Alternatively:

  1. From the top grey menu move your mouse pointer over Help & Support. A drop down menu will appear.
  2. Select Help Desk.
  3. Enter the issue number and security code you received by email when adding the support ticket.
  4. Click View Issue.

Changing your Login Details

  1. From the top grey menu select Login Details.
  2. Edit your login details.
  3. Click Save Details.

Updating Security Information

  1. From the top grey menu select Security Information
  2. Select the type of security questions you want on your account from the dropdown menu and enter an answer for each question.
  3. Enter a mobile number - to be able to receive username and password requests as text message (this will not be shared with any one and is only used for login retrieval)
  4. Press save to update your information.
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